Providing A Centralized System for the Mayagüez Cardiovascular Disease Fellowship Program

Challenges and Needs:
During the onboarding process, several specific challenges were identified that the Mayagüez Cardiovascular Disease Fellowship Program needed to address:

• Manual Assignment of Roles and Evaluations: The program faced challenges with assigning roles for faculty, such as core faculty or supervising physicians, across multiple specialties. Manually assigning these roles and evaluations proved inefficient.
• Complex Case Logging for Multiple Procedures: The fellows needed a system to log a wide variety of procedures, including echocardiograms, cardiac catheterizations, stress tests, and Holter monitors. The complexity of tracking multiple procedures within different rotations required a more fluid and integrated approach.
• Granularity of Competency Tracking: The program struggled with the granularity of linking evaluation questions to specific milestones and competencies. Ensuring that fellows' competencies were adequately tracked and reported for accreditation purposes was a key concern.
• Work Hour Logging and Compliance: Ensuring that fellows logged their work hours regularly and accurately was another challenge. There was a need for an automated system to remind fellows to log their hours and ensure compliance with duty-hour regulations.

Medtrics’ Solution:
Medtrics provided an integrated platform that addressed these challenges and improved the fellowship's administrative processes:

• Automated Rotation Scheduling: Medtrics enabled the program to automate the scheduling of rotations, ensuring that fellows and supervising physicians were appropriately assigned.
• Comprehensive Evaluation Templates: The platform introduced customizable evaluation forms that allowed faculty to submit real-time feedback on fellows' clinical performance. Evaluations were linked to specific competencies, ensuring the accuracy of reports for accreditation purposes.
• Clinical Case Logging and Compliance Reporting: Fellows can now log procedures such as echocardiograms, cardiac catheterizations, and other clinical activities directly into the system. Medtrics tracks compliance and generates reports for the program.
• Work Hours Tracking: The platform allows fellows to log work hours daily, with automatic reminders for unlogged time.

Team Collaboration:
The successful implementation of Medtrics at the Mayagüez Cardiovascular Disease Fellowship Program was a team effort. Key contributors from both sides played pivotal roles:

From Mayagüez Cardiovascular Disease Fellowship Program:

• Cristina Ramírez: Fellowship Program Coordinator, worked closely with the Medtrics team to ensure smooth onboarding and configuration of the platform.
• David Bermudez, MD, FACC: Program Director, provided guidance on evaluation templates and competency frameworks.

From Medtrics:

• Katie Garrity: Institutional Onboarding Specialist, led the onboarding process and provided training on platform features.
• Maria Crase: Business Intelligence Developer, handled setup issues and ensured that all modules functioned seamlessly.

Looking Forward:
As the Mayagüez Cardiovascular Disease Fellowship Program continues to expand, Medtrics will remain a vital tool in supporting the program's operational needs. With a robust system in place, the fellowship can focus on providing top-tier medical training while maintaining compliance and efficiency.

Learn More About Medtrics
Interested in how Medtrics can transform your medical education management? The platform offers comprehensive tools for automating clinical rotations, managing evaluations, logging case procedures, and ensuring work hour compliance—all while reducing administrative burdens.

Medtrics is designed to meet the specific needs of fellowship programs like Mayagüez, helping to enhance productivity, improve compliance, and provide seamless integration with existing systems. Schedule a free consultation today and discover how Medtrics can help streamline your institution’s operations.